MPA Conference and Meeting Center How to Reserve Meeting Space

How To Reserve Meeting Space

View our reservation policy, print a reservation contract and more...

Click Here for a printable Reservation Contract

No Smoking Policy

MPA building and grounds are smoke free. Please announce this to your group.

No Pets Allowed

No pets allowed in our facility or on our grounds.

Room Deposit

A non-refundable room deposit must be paid upon confirmation of scheduled event.

Food Policy

The MPA offers complete catering services to meet your needs and budget. Food and beverage will not be allowed into the facility by outside persons or caterers nor will food be allowed to leave premises with clients or guests. Please add an 20% service charge and 8% sales tax to all meal costs.

Meal Guarantee Policy

Meal guarantees are the minimum number of meals to be provided and charged to the group. Meal guarantees are required seven (7) working days prior to the scheduled function. The seven day notice does not include Saturday and Sunday. If no guarantee is provided, the original estimate or the actual number served, whichever is greater, will be the number for which you will be charged.

Cancellations

Cancellations must be received 21 days prior to scheduled event. If cancellation occurs after 21 day period the renter will be assessed rental and food costs.

Miscellaneous

Prior approval is required to affix materials to the walls, floors or ceilings. In the event this is done without authorization, any damages will be assessed and charged to the client. The Maine Principals’ Association cannot assume responsibility for personal property left in the conference center.

Overtime Charge

An additional charge of $20.00/hour will be assessed for time that is incurred before or after the contracted time is completed. In extreme circumstances, the MPA reserves the right to charge an additional fee equal to half of the full day rate.

Reset Charge

There will be a $50.00 reset charge for each request to change the contracted set-up of a conference room once our staff has set the room.

Certificate of Insurance

The MPA requires outside organizations/associations to provide the MPA with a Certificate of Insurance prior to function date.

Maine Principals’ Association should be named as the additional insured.  Certificate of Insurance should be for General Liability for $1,000,000.

Tax Exemption

Organizations/Associations that are tax exempt must provide the MPA with an Exempt Organization number.

Meeting Space Setups

Click Here for our meeting space configurations

Conference Room A

Set Up: Classroom style set up unless otherwise requested, seating for 40

Conference Room B

Set Up: Classroom style set up unless otherwise requested, seating for 30<

Conference Room C

Set Up: Classroom style set up unless otherwise requested, seating for 30

Conference Rooms A/B/C

Set Up: Classroom style set up, seating for 100

Meeting Room D

Set Up: Conference style set up, seating for 14

Meeting Room E

Set Up: Conference style set up, seating for 14

AV Equipment Available

  • Lavaliere
  • LCD Projectors (with VCR)
  • 27” Television/VCR
  • 8’ Screens (no charge w/LCD Projector)
  • Flip Charts and Easels
  • Portable White Board
  • Black Markers
  • Extension Cords
  • Photocopies

Catering Options

Several Menu options are available - Click Here for our catering services page

  • Continental Breakfast
  • Lunch
  • AM and/or PM Beverage Refresh

Billing Procedure

Non-refundable room deposit shall be made in advance. The MPA requires a $100 deposit to be received upon confirmation of room rental agreement. Final payment is due within 30 days from the date of rental. Any amount not paid within 30 days will be charged 1 1/2 % late fee. Terms NET 30.

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